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Business letters are indispensable for professional communication. They are required to update known and unknown recipients on certain information, invite responses, advertise, and keep track of communications within and outside an organization. Writing business letters is not an easy task, though. The intent, audience and language have to be considered so that the message is communicated in the way desired. Aesthetics and formatting also play a role in creating an impression on readers. To ease this process, business letter forms can be used.
Business letter forms are great, especially for those who need a more professional look, are not satisfied with existing ones, want to create a brand image and identity or want to save time on formats. Many companies specialize in creating standard and customized business letter forms for all possible purposes like writing a resignation, offering employment, informing of new schemes, announcing the launch of products and so on. These templates can be easily modified on the computer. They are especially useful when a letter has to be drafted quickly.
Forms are easily available online for free download on many websites. They are supported by Microsoft Office or Acrobat Reader and can easily be modified by changing and adding logos and text. Some forms are available by subscription or in paid all-in-one packages, and in some cases can be customized by vendors. Users need to check the quality of forms against their needs.
With the easy availability of business letter forms, there is no need to spend time on drafting out letters from scratch. Templates can either be created or taken from other sources so you can focus on more important things than writing letters.
They may vary in the style and attitude, which can be formal, informal, indifferent, or personal. However, the basic format remains the same, with basic courtesies that are nice to follow. The trends of business letters have also changed over the years. The format acceptable these days has everything aligned to the left. Business letter forms also follow guidelines which conform to spacing, alignment, margins, address format, salutation, and the body of the text.